Urban Studies Online has recently updated its policies and it is important for all website users to read through the documents to make themselves aware of our policies. These documents detail how we store your data and what we do with it. We will never share your data with third parties unless this is in connection with your membership and essential for us to deliver services to you.
If you have any comments or questions please do not hesitate to contact us.
Privacy
Privacy Notice for Urban Studies Journal Ltd
This notice outlines who we are and how we collect, use and share the information of Urban Studies Journal’s authors and referees; contributors to and members of Urban Studies Online (USO); and submitters of Special Issue proposals.
We take the privacy and security of your personal data seriously.
We are registered as a Data Controller with the ICO, Number: ZA370043.
Who we are
Urban Studies Journal Ltd (USJ Ltd) is a wholly-owned subsidiary of Urban Studies Foundation, a charitable company whose objectives are to advance academic research and education in the field of urban studies; and to promote knowledge transfer, exchange and mobilisation in the field of urban studies. The objective of USJ Ltd is to generate income by publishing an academic journal in the field of urban studies and to distribute any profit to the charitable company to meet its objectives.
Legal Basis for processing your personal data
We must specify the legal basis for processing all personal data. The legal basis for processing all personal data shall be:
| Information | Legal Basis |
|---|---|
| Reviewers | With your consent (where applicable) and for the legitimate interest of managing our business; |
| Authors (on submission of an article) | With your consent (where applicable) and for the legitimate interest of managing our business; |
| Authors (on acceptance of an article) | For the performance of a contract; |
| Submitters of Special Issue proposals | With your consent (where applicable) or for the legitimate interest of managing our business; |
| USO members | With your consent; |
| USO contributors | For the performance of a contract. |
What personal information we collect, how we collect it and why we need it
We will collect your personal data in a variety of ways:
The information you provide to us through Clarivate Analytics’ Urban Studies Journal ScholarOne Manuscripts site (https://mc.manuscriptcentral.com/cus) as an author and/or referee (including name, email address, position and department/institution address, research interests and author/referee activity) will be used by Urban Studies Journal’s Editors for the review and publication of papers only. We may also collect information from publicly accessible departmental/institutional websites.
When registering your personal information on, or logging in to, https://mc.manuscriptcentral.com/cus, you will be asked to read and acknowledge the privacy notices of Clarivate Analytics ScholarOne (https://clarivate.com/clarivate-analytics-scholarone-privacy-notice/) and SAGE Publications (https://uk.sagepub.com/en-gb/eur/node/101948.
The information you provide to us when submitting a proposal for a Special Issue (including name, email address, position and department/institution address and article details of all contributors) will be used by Urban Studies Journal’s Editors for the assessment of proposals only. We may also collect information from publicly accessible departmental/institutional websites.
The information you provide when registering as a member on the Urban Studies Online website – https://www.urbanstudiesonline.com/ (name, institution, email address, areas of interest) may be used to send you weekly updates and information of potential interest. You may opt out of these notifications at any time by updating your preferences on the website or contacting the Journal’s Administrative staff.
When will your personal data be processed?
Urban Studies Journal’s Editors and Administrative staff will use your personal information in the following ways:
authors’ personal data will be used to enable them to be contacted by Urban Studies Journal’s Editors and Administrators to enable the Editors to make a decision on their manuscript;
referees’ personal data will be used to enable them to be contacted by Urban Studies Journal’s Editors and Administrators to enable the Editors to assign manuscripts to them for peer review.
Special Issue proposers’ personal data will be used to enable them to be contacted by the Urban Studies Journal’s Editors or Administrators to enable the Editors to assess and process their applications;
How we share it
Your information will not be shared by Urban Studies Journal’s Editors or Administrators with third parties (with the exception of our publisher, SAGE Publications Ltd and other services providers), used for marketing purposes unless you have explicitly provided consent , or used in any other way, except where required by law.
How long do we keep it for?
The information will be stored indefinitely unless a request for it to be removed or updated/corrected has been received from you by Urban Studies Journal’s Editors or Administrators (via Ruth Harkin, Editorial Assistant, [email protected]). Your information is stored indefinitely so that we can approach you with invitations to referee academic papers that appear to us to fall within your fields of interest and expertise, and communicate with you thereafter in a manner determined by your response to the invitation.
How do we keep it secure?
We have measures in place to ensure that your personal information is secure at all times: all author and referee accounts on https://mc.manuscriptcentral.com/cus are password protected and can be edited only by you, Urban Studies Journal’s Editors and Administrators, Clarivate Analytics and SAGE Publications; Passwords, antivirus and firewall protections controlled by the University of Glasgow ensure security in respect of email addresses and correspondence and retention of Special Issue proposal records.
Your rights:
You have the right:
a. To be informed about the data we hold on you and what we do with it;
b. of access to or a copy of the personal data that we hold about you;
c. for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
d. to have data deleted in certain circumstances. This is also known as ‘erasure’;
e. to restrict the processing of the data;
f. to transfer the data we hold on you to another party. This is also known as ‘portability’; and
g. to object to the inclusion of any information;
If you wish to exercise this right, you can do so by contacting Ruth Harkin ([email protected]).
Use of Cookies
Our website – https://www.urbanstudiesonline.com/ – is hosted by Capability Cloud (http://www.capabilitycloud.co.uk/). The website makes use of internet browser cookies, which we use to ensure that your experience of our website is as effective as possible. Cookies are small amounts of information that we store on your computer and exist to improve the ease of use of the website. You may choose not to use cookies by activating the appropriate setting on your browser. However if you select this setting you may be unable to access certain parts of our site.
In addition to cookies, our website also makes use of ‘tracking code’ from organisations such as Google Analytics and Twitter. Google Analytics allows us better to understand traffic patterns and user behaviour while on our website, and the social media pixels allow us to share our news and services with you on these third party platforms. None of the data collected through cookies, analytics, or social media pixels allows us to identify you as an individual (we don’t “see” any personal data about you, other than things like your IP address). For more information on cookies, including how to disable cookies, please visit www.allaboutcookies.org.
If you think we’ve done something wrong
If you think there is a problem with the way we have handled your data you can contact our Editorial Assistant at [email protected], who will initiate an investigation into the matter.
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you have the right to raise a complaint to the ICO (Information Commissioner’s Office) https://ico.org.uk/.
This privacy notice will be reviewed periodically. Any changes will be posted on this page and will become effective on that date. We encourage you to review this page for significant changes from time to time.
This policy was last updated on 24 May 2018.
Terms of Use
TERMS OF USE
urbanstudiesonline.com Terms of Use
‘You’ and ‘Your’ refers to you as a contributor to or user of urbanstudiesonline.com.
‘Us,’ ‘We’ and ‘Our’ refers to Urban Studies Journal Ltd (“USJ”) and its affiliates including but not limited to SAGE Publications, Ltd. (“SAGE”).
‘SAGE Community Sites’ refers to any similar SAGE community or social website developed and launched by SAGE.
Using urbanstudiesonline.com:
1. This Terms of Use Agreement (“Agreement”) sets forth the legally binding terms for your use of the urbanstudiesonline.com website, and your authorization to access and use the urbanstudiesonline.com website is conditional on your agreement to abide by the terms set forth herein and all applicable laws. By using the urbanstudiesonline.com website, you expressly agree to be bound by the terms of this Agreement and all applicable laws. Please read this Agreement and save it.
2. We may modify this Agreement from time to time and such modification shall be effective upon posting on the urbanstudiesonline.com website. Your continued use of the urbanstudiesonline.com website after we post a revised Agreement signifies your acceptance of the revised Agreement. It is therefore important that you review this Agreement regularly to ensure you are updated as to any changes.
Intellectual Property:
Your Intellectual Property
3. By posting material on the website or by submitting material to be posted on the website, you grant to us a royalty-free, non-exclusive, and irrevocable license to post your material on urbanstudiesonline.com. As used in this Agreement, “material” includes all content posted on the website including but not limited to text, images, photos, hyperlinks and attachments (e.g., documents, files, etc.). A non-exclusive license means that you are free to use your own copyright material in any way you wish. Because website information may theoretically exist online in perpetuity, this license is irrevocable.
4. You agree to allow us to let other registered users use your material in the same way that we allow you to use the material of other contributors on urbanstudiesonline.com (i.e., as contemplated by Paragraphs 7 and 8 below). In addition, you grant us the rights to:
a) Use your material in marketing and promotional materials.
b) Post your material to other SAGE Community Sites.
c) Publish your material in the Urban Studies journal.
d) Allow the British Library to collect and store your material for perpetual archiving purposes which may be accessed by third parties on the premises of the British Library and/or via the worldwide web. Such British Library users shall also have the right to make full copies of your material for non-commercial purposes in all mediums.
5. If we re-use your material we will credit the original material and its author. If a SAGE Community Site user uses your material, such user will be subject to the terms of Paragraphs 7 and 8 below.
Other Intellectual Property
6. urbanstudiesonline.com and its content are protected by copyright, trademark, database rights and other intellectual property rights. You have no rights in connection with the urbanstudiesonline.com website or its content except as otherwise expressly provided herein (e.g., rights in your own intellectual property contemplated at Paragraphs 3, 4 and 5 above and the rights to other intellectual property contemplated in Paragraph 7 below.
7. You may read our material or the material owned by other contributors and download and print extracts from the urbanstudiesonline.com website for your personal use pursuant to the terms herein and as otherwise permitted by applicable law (e.g., under fair use or fair dealing copyright exceptions), provided the original material and its authors are properly credited.
8. You may not use, copy or adapt our urbanstudiesonline.com content for commercial or profit-making purposes without our prior written permission except in the case of content submitted by you. Subject to the terms of Paragraph 7, you may not use material owned by other contributors without their respective prior written permission(s). We cannot grant you permission under this Paragraph to use such material that we do not own.
Your responsibilities in using the website:
9. Your warranties and responsibilities to USJ and the urbanstudiesonline.com website:
a) You warrant that the material you post or submit for posting to the urbanstudiesonline.com website will not violate any existing copyright or other intellectual property right of any party, including but not limited to design rights, patents and trademarks. If you are using any work where the copyright is not owned by you and fair use or fair dealing copyright exceptions do not apply, you must get written permission from the copyright owner. If you are unsure whether a particular work is subject to a copyright exception, then obtain written permission or do not use it. Even if material is widely used by others, do not assume it is in the public domain. Make sure that you have the right to use material from a creative commons license by tracing back the material to the original copyright holder. Others may erroneously ‘license’ work that is not theirs on a creative commons (or similar) template. If you use the material of others in a fair use/fair dealing context, you must be sure to acknowledge the correct source and copyright holder. Further, if you are submitting or posting your own published work, you must make sure that you are authorized to grant us the rights set forth in Paragraphs 3 and 4 above. Even if you have retained copyright in your work, you may have granted rights which control reuse of your work to your publisher. You must check the terms of your contract with your publisher and, if necessary, obtain written permission for reuse. If in doubt, you must obtain written permission from your publisher or not use the material.
b) You warrant that your material will not violate any other third party rights, including but not limited to the rights of confidentiality, privacy rights, publicity rights, proprietary rights and trade secrets.
c) You warrant that your material will not contain any libelous, untrue or inaccurate statements.
d) You warrant that you will refrain from posting content or acting in any manner that could be deemed harassing, stalking, offensive, pornographic, obscene, profane, harmful to minors, or that could incite or promote any violence or racism against any group or individual, or which encourages any unlawful act or omission.
e) You warrant that you will refrain from making personal attacks on individuals, companies, organizations, or institutions.
f) You warrant that you will not submit or link to any files containing any virus, Trojan horse or corrupted data that might destroy, damage or render inaccessible any files or data on any computer. You additionally warrant not to engage in any conduct with respect to the urbanstudiesonline.com website or its users that involves the transmission of junk mail, chain letters, spamming, pyramid schemes, or other fraudulent schemes.
g) You warrant that you will not use urbanstudiesonline.com as a forwarding service for any other party’s website.
h) You warrant that you will not use urbanstudiesonline.com to advertise goods or services or make any direct sales, even if on behalf of a charity or non-profit organization. You are permitted to mention products that may be relevant to a discussion thread or topic but you agree to do this in an appropriate manner. USJ reserves the right to remove content that goes beyond what we in our sole discretion consider to be appropriate and may require that you immediately cease such promotional activity.
i) You warrant that you will not impersonate any other person, whether a public figure, private individual, or any person connected with urbanstudiesonline.com or falsely state or otherwise misrepresent your affiliation with any person or entity, or to obtain access to urbanstudiesonline.com without proper authorization.
j) You agree that you are responsible for maintaining the confidentiality of your username and password. You agree to not use the account, username, or password of another party, or disclose your own password to any third party at any time.
k) You agree not to tamper with or circumvent the functions or security features of this website, including but not limited to hacking or attempted hacking, disabling servers or disrupting in any way the hosting and capacity of urbanstudiesonline.com.
l) You agree not to use any oversize fonts or Java scripts. Please only use the facilities provided by urbanstudiesonline.com for content creation.
m) You agree not to use urbanstudiesonline.com in a manner that disrupts the normal flow of dialogue with an excessive number of messages (flooding attack), or that otherwise negatively affects other persons’ ability to use urbanstudiesonline.com.
n) You agree not to monitor or copy urbanstudiesonline.com or the content contained within it by any manual or automated means including but not limited to agents, robots scripts, crawlers, data mining tools, or spiders.
o) You agree not to use urbanstudiesonline.com in a way that employs misleading email or IP addresses, or forged headers or otherwise manipulated identifiers in order to disguise the origin of content transmitted through urbanstudiesonline.com or to users.
p) You agree not to post irrelevant content, repeatedly post the same or similar content or otherwise impose an unreasonable or disproportionately large load on the infrastructure for urbanstudiesonline.com.
q) You warrant that you will not participate in any activities or use urbanstudiesonline.com in any manner that violates this Agreement or any applicable laws, rules or regulations.
r) You warrant that your material will not link to any websites that contravene subparagraphs (a) to (q) above.
10. You agree to indemnify USJ and SAGE, their affiliates, and their respective directors, employees and agents from and against any claims in respect of a breach by you or an alleged breach of any of the above conditions.
11. Please notify us immediately in the event you become aware of any material that breaches any section of Paragraph 9 above at http://journals.sagepub.com/home/usj.
Our position:
12. Users should be aware that any material posted on the urbanstudiesonline.com website comes from a wide variety of sources (including third party websites) and our hosting of the urbanstudiesonline.com website should not be taken as an endorsement of the views represented in any content or as a representation of our own view or position. USJ, its affiliates, and their respective directors, employees and agents do not assume responsibility or accept liability for any of the comments posted. Please be aware that USJ and SAGE are not responsible for the privacy practices, or content, of third party websites.
USJ and SAGE encourage users to be aware when they leave the urbanstudiesonline.com website and to read the privacy statements of these third party websites. You should evaluate the security and trustworthiness of any other website connected to the urbanstudiesonline.com website or accessed through this website yourself, before disclosing any personal information to them. USJ, its affiliates, and their respective directors, employees and agents will not accept any responsibility for any loss or damage in whatever manner, resulting from your disclosure to third parties of personal information. If you do create a link to a third party website, you do so at your own risk and the exclusions and limitations set out herein will apply to your use of such third party website by linking to it.
13. Contributions to urbanstudiesonline.com are not moderated on a post-by-post basis. Please contact us immediately if you have a complaint against any posted material in accordance with Paragraph 11 above.
14. We have the right to remove, delete, reject, or refuse to post any material from the website at any time, with or without prior notice or explanation, for any or no reason, including content we believe could be unlawful or infringe the right of others in any way. We expressly reserve the right to deny, restrict, or terminate your access to the urbanstudiesonline.com website if we determine, in our sole discretion, that you have violated this Agreement, or pose a threat to the website or its users.
15. We do not undertake to keep any material available on the website for any period of time. If your own content is important to you, please save it independently.
16. We assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, any communication by you or any other user. We are not responsible for any problems or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any email due to technical problems or traffic congestion on the Internet or on the urbanstudiesonline.com website or combination thereof, including any injury or damage to computer equipment related to or resulting from participation or downloading materials in connection with the urbanstudiesonline.com website.
17. The urbanstudiesonline.com website is provided “AS-IS” and we make no representations or warranties, express or implied (including but not limited to any implied warranty, representation, term, condition or undertaking of satisfactory quality or fitness for a particular purpose). Furthermore, USJ and SAGE do not warrant that the functions of the urbanstudiesonline.com website will be uninterrupted or error-free, that defects will be corrected, or that the website or the servers that makes the urbanstudiesonline.com website available are free of viruses or other harmful components. All such representations and warranties are excluded to the fullest extent allowed by law.
18. We do not exclude or limit our liability for any liability that cannot be excluded by law.
19. Subject to Paragraph 18, IN NO EVENT SHALL WE BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY DIRECT, INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING LOST PROFIT DAMAGES ARISING FROM YOUR USE OF, OR INABILITY TO USE, THE URBANSTUDIESONLINE.COM WEBSITE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
20. Any delay or forbearance on our part of enforcing these terms should not be deemed to be a waiver of the term, neither will it prejudice our rights.
21. If any of these terms are held to be unenforceable or invalid, the unenforceable or invalid provision will not affect the remainder of these terms, which will continue in full force and effect.
22. By using this website, you agree that we may collect your personal information which may be obtained by our use of cookies (see https://uk.sagepub.com/en-gb/eur/cookie-policy) and that our use of such personal information will be in accordance with our Privacy Policy (see https://uk.sagepub.com/engb/ eur/node/101948).
23. You agree that USJ, SAGE, its affiliates and their respective designees may contact you in connection with this Agreement and/or in connection with any promotional, marketing, sales and/or any other business communication, correspondence or matters relating to USJ, SAGE or their affiliates.
24. This Agreement shall be construed, interpreted, governed, and enforced in accordance with the laws of England and Wales, without regard to its conflict of law’s provisions. You and we consent to the jurisdiction and venue of the courts of England.
25. This Agreement sets forth the entire agreement and supersedes all prior agreements, whether written or oral, between you and USJ with respect to your use of the urbanstudiesonline.com website. USJ reserves the right to make changes to this Agreement periodically as further described in Paragraph 2 above. No modification or addition to any of these terms that you may propose will be binding on us unless made in writing and signed by our duly authorized representative.
26. USJ requires users to respect our copyrights. We likewise respect the intellectual property of others. On notice, USJ and SAGE will act promptly to remove content on the website which infringes the copyright rights of others and will disable the access to the website by anyone who uses them to repeatedly infringe the intellectual property rights of others. If you believe that the website contains elements that infringe your copyrights, please follow our Copyright Notice and Claims Regarding Copyright Infringement Policy (see https://us.sagepub.com/en-us/nam/copyright).
27. All rights not expressly granted herein are reserved by USJ.
